Title:  Senior Admin Assistant, Technical Record

About the Role

As a Senior Admin Assistant in Technical Record, you will be responsible for managing and maintaining technical documentation that is essential for aircraft certifications, maintenance records, and compliance with aviation standards. This position requires meticulous attention to detail, excellent organizational skills, and the ability to handle confidential information with integrity.

Key Responsibilities

• Prepare, review, and maintain technical records and documents related to aircraft maintenance and modifications in compliance with regulatory requirements.
• Coordinate with engineering, maintenance, and quality assurance teams to ensure accuracy and completeness of records.
• Assist in the development and implementation of record-keeping processes and systems to enhance efficiency and compliance.
• Monitor document control procedures, ensuring timely updates and distribution of technical manuals and records.
• Support audits and inspections by providing necessary documentation and responding to technical queries.
• Maintain electronic and physical filing systems, ensuring retrievability and security of sensitive information.
• Communicate effectively with internal departments and external regulatory bodies to facilitate smooth technical record management.
• Train and mentor junior administrative staff in documentation best practices and compliance standards.

Qualifications and Skills

• Proven experience in administering technical records, preferably within the aerospace or aviation industry.
• Strong computer literacy, including proficiency in document management software and Microsoft Office Suite.
• Exceptional organizational and multitasking abilities to handle complex documentation workflows.
• Excellent written and verbal communication skills to interact across teams and with regulatory agencies.
• Understanding of aviation regulations and standards related to technical record-keeping is advantageous.
• Demonstrated ability to maintain confidentiality and manage sensitive information responsibly.

ST Engineering is a global technology, defence and engineering group with a diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. The Group harnesses technology and innovation to solve real-world problems, enabling a more secure and sustainable world. Headquartered in Singapore, it has operations spanning Asia, Europe, the Middle East and the U.S., serving customers in more than 100 countries. ST Engineering reported revenue of over $12b in 2025 and ranks among the largest companies listed on the Singapore Exchange. It is a component stock of MSCI Singapore, FTSE Straits Times Index and Dow Jones Best-in-Class Asia Pacific Index

About Commercial Aerospace business

ST Engineering’s Commercial Aerospace business is a world-class Original Equipment Manufacturer (OEM) and Maintenance, Repair and Overhaul (MRO) service provider with proven solutions for practically every stage of an aircraft life cycle. With 50 years of reputable track record in aviation, backed by a highly experienced team of engineers and technicians across facilities in Asia Pacific, the U.S. and Europe, we know what it takes to keep the world flying safely.