Title:  Admin Executive

Job ID:  13364
Location: 

Digital Hub, SG

Description: 

Job Req ID: 13364 

Responsibilities:

 

  • Staff Timesheet Management
    • Send reminders, consolidating, reconciliation and submission of staff timesheets
  • Lockers Management
    • Manage issuance and return of lockers
  • Visitor / VIP Clearance
    • Assist with visitors / VIP vehicle clearance upon request
  • Events Management
    • Assist with organising Project team / BU / Corporate events
    • Assist with the preparation / logistics of all visits
  • Office Suppliers Management
    • Check, replenish and make purchase arrangement with PR team
  • Vendor Contract / Maintenance Service
    • Renewal of service contract
    • Arrangement of maintenance service
  • General Administration
    • Management of physical keys
    • Assist with staff off-boarding
    • Upkeep staff nominal roll and submit hardcopy to security office during fire drill
    • Assist with staff carpark application
    • Assist with Telco subscription / termination
    • Management of meeting rooms / function rooms
    • Provide admin support for travel arrangement when required
    • Assist with printing of Academy certificates
    • Checking and distribution of mails
    • Others ad-hoc administrative duties when assigned

 

Requirements:

  • Proficient in Microsoft office
  • Highly organized, detail-oriented and ability to prioritize
  • Effective analytical and problem-solving skills
  • Effective communication skills (both oral and written)
  • Self-starter, self-motivating, proactive and independent & team work spirit
  • Able to thrive in a fast pace environment