Title:  Project Coordinator

Job Title: Project Coordinator.
Employment Type: 1-Year Contract
Working Hours: 5.0 Days Work Week (8:30am ~ 6:00pm)
Location: [SIN MING ROAD]

Job Overview:

We are seeking a proactive and organised Project Coordinator to support the operations and administration of a large-scale nationwide project. The role involves coordination between internal teams, vendors, and stakeholders to ensure smooth project execution and accurate documentation.

Job Responsibilities:

Project & Stakeholder Coordination

• Act as the central point of contact for coordination between internal departments, external vendors, suppliers, and relevant authorities.
• Schedule, follow up, and ensure timely communication and alignment among all parties involved.
• Support the Project Manager in planning and tracking project activities, technician rosters, and daily operations.
• Prepare and update project progress reports and ensure issues are flagged and resolved promptly.

Administrative & Documentation Support

• Handle general administrative duties including filing, documentation, and data entry.
• Maintain accurate, up-to-date records and ensure proper documentation practices are followed.
• Support the preparation and processing of contracts, documents, and forms related to vendor creation and project activities.
• Assist with weekly / monthly reporting, data compilation, and tabulation for internal and external reporting needs.

Finance & Billing Administration

• Prepare invoices and billing reports for customers and vendors.
• Receive and verify vendor invoices before submitting them to the Finance department for processing.
• Ensure timely and accurate billing and payment tracking.

Other Duties

• Perform any ad-hoc tasks as assigned by the Project Manager or management team.

Requirements:

• Diploma or equivalent in Business Administration, Project Management, or related fields.
• Prior experience in administrative or project coordination roles is preferred.
• Proficient in MS Office (Excel, Word, PowerPoint) with good data organisation and reporting skills.
• Strong interpersonal and communication skills.
• Meticulous, resourceful, and able to multitask in a fast-paced environment.