Title:  Senior Executive, Finance

Order to Cash (“OTC”)

• Work closely with Order to Cash team (shared service) to ensure that daily receipts are promptly updated into the system particularly during month end to meet monthly financial close
• Ensure cash receipts and cheques are promptly banked in and reconciled to daily Citibank Statement.
• Ensure the smooth operation of auto-generation of invoices and receipts.
• Verify invoices/credit notes raised by commercial departments
• Prepare monthly/Quarterly AR related reports
• Prepare supporting schedules and to raise monthly e-Billing Requests on Fiori to invoice contractors for sales of consumables and stocks
• Training new users on how to raise e-Billing and e-CN Requests on Fiori
• Ensure users raise e-Billing and e-CN Requests on Fiori before cut-off dates

Master Data Management (“MDM”)

• Liaise with MDM Team on the creation of new customers, unblock requests, change in credit limit and credit terms via approved Credit Reviews and Sharepoint Form Requests
• Liaise with MDM Team to provide support to operation and commercial on the creation and removal of access rights on Fiori (ebilling system)
• Raise VMT netting requests
• Periodic reviews with MDM Team and Finance Harmony Team to check on accuracy of customer data
• Guide users how to fill up the Sharepoint Form Request for creation of new customers and unblock requests

Debt Collection and Creation of Sundry Customer

• Follow up on the status of long outstanding debts.
• Review debtors ageing for sundry customers to ensure debts are collected promptly
• Follow up on necessary actions to allow netting / contra arrangements
• Liaise with Collections Team on weekly basis to update on the classification of customers and contact details

Manhours  

• Ensure Staff and Sub-contractor submit hours in manhours clocking system
• Liaise with IT and PICs to resolve any errors in posting of manhours entries
• Prepare relevant manhours reports for posting in SAP system

EAC Reports

• Perform rollover of EAC reports and updating of links in reports
• Run and print EAC Reports

Fixed Assets

• Perform annual sighting of BP Finance fixed assets
• Maintain and update list of BP Finance fixed assets on TrackCSM
• Raise fixed asset purchase requests, transfer requests and disposal requests for laptops and computer accessories

Others

• Raise purchase requests and do service entries for finance related invoices
• Raise Kofax payment requests
• Ensure STEML Authorisation Limits are updated in accordance with Group Authorisation Limits
• Archiving AR documents onto the shared drive
• Arrange meetings and booking of meeting rooms
• Participate in process improvement projects and implementation of new initiatives from time to time.
• Manage updates to Manual of Authorities for ST Engg Marine Ltd
• Provide administration support and adhoc tasks to Finance AVPs and GFC on day to day basis
• Working location at Benoi, working hours Mon - Fri 7.25am to 5pm, islandwide company shuttle provided