Title:  Executive, Admin-Admin Support Services

Responsibilities:

SAP System Administration

• Raise and manage Purchase Requisitions (PR) in SAP for dormitory and security-related departmental requests.
• Liaise with procurement and relevant stakeholders to ensure timely processing and tracking of requests.

Document Verification via Kofax

• Process and verify documents submitted through the Kofax system.
• Ensure accuracy and completeness of all documentation before validation and approval.
• Maintain proper digital and physical records in compliance with internal policies.

Dormitory Administration

Check-In/Check-Out Management:

• Facilitate the smooth onboarding and departure process for residents.
• Update records and communicate relevant changes to concerned parties.

Home Leave Coordination:

• Track and manage residents’ home leave applications.
• Ensure proper documentation and approvals are in place.

Room Transfers:

• Administer room transfer requests and coordinate logistics.
• Update room allocation records accordingly.

Sick Bay Movements:

• Manage and document the movement of residents to/from the sick bay.
• Coordinate with medical personnel and internal departments as required.

Requirements:

• Proven experience in administrative support, preferably in dormitory or facilities management.
• Familiarity with SAP for PR processing.
• Experience with Kofax or similar document verification tools.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.

• Proficient in Microsoft Office (Word, Excel, Outlook).

Other Information:
 

• Location: Benoi Road (Island-wide transport provided)
• 5 days work week
• Working Hours: 7.25am-5pm