Title:  Admin Executive

About ST Engineering

ST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence, and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Our history spans more than 50 years, and our strategy is underpinned by our core values – Integrity, Value Creation, Courage, Commitment and Compassion. These 5 core values guide every aspect of our business and are embedded in our ST Engineering culture – from the people we hire, to working with each other, to our partners and customers.

About our Line of Business – Cloud & Data Centre Solutions

ST Engineering Cloud and Data Centre Solutions Pte Ltd provides all aspects of cloud management, services, and solutions, from initial setup and migration to ongoing operations and optimization. Services include engineering works to design, build and provide facility management service for mission critical environments such data centers, disaster recovery, and business continuity sites.

Together, We Can Make A Significant Impact

The Administrative Executive supports daily business operation in the office.

This individual requires to be a team player to work cohesively with other colleagues and provides essential support to executives, managers, and other office personnel. Their duties are typically handling correspondence, handling billings, putting up purchases and performing a variety of clerical tasks. Expected that job tasks will be rotated every few years to ensure executives are familiar with various tasks within the office.

 Be Part of Our Success

• Document Management
• Maintain and organize financial documentation, ensuring that all records are accurate and accessible for internal or external audits.
• EPR Process Management
• Initiate and process the Electronic Purchase Requisition (EPR) for internal approval, ensuring that all details (quantity, specifications, budget, and delivery timelines) are captured accurately before issuing to potential suppliers.
• Payment Processing
• Coordinate and support payment processing.  Process payments to suppliers and handle suppliers' inquiries for any payment related matters. Assist in processing vendor invoices, ensuring proper documentation, and managing payments in a timely manner.
• Billing Processing
• Extracting respective customer's usage from CSP portal, generate and send a detailed usage report to customer, managing the cost recovery from respective stakeholders.
• Reporting Support
• Perform monthly payments forecast to support cash flow management
• Internal Communication
• Communicate with internal teams to resolve financial queries, provide updates and support financial workflows.
• Compliance and Audit
• Help ensure that all financial operations comply with relevant regulations, company policies, and internal controls.
• Account Setup and account Closure
• Manage the creation of new subscriber accounts, ensuring all necessary information is captured accurately during the account registration process. Process the closure of unused or inactive accounts, ensuring that all related subscription charges, billing, and service access are terminated
• General Administration
• Assist with Telco subscription / termination
• Assist projects documentation / job opening / amendments
• Perform raising of banker guarantee, billings (Credit notes if needed)
• Others ad-hoc administrative duties when assigned

Qualities We Value

• Proficiency in Microsoft office
• Familiar with SAP will be an advantage
• Highly organized, detail-oriented and ability to prioritize
• Effective analytical and problem-solving skills
• Effective communication skills (both oral and written)
• Self-starter, positive, proactive and independent & teamwork spirit
• Able to thrive in a fast-paced environment

Our Commitment That Goes Beyond the Norm

• An environment where you will be working on cutting-edge technologies and architectures.
• Safe space where diverse perspectives are valued, and everyone’s unique contributions are celebrated.
• Meaningful work and projects that make a difference in people’s lives.
• A fun, passionate and collaborative workplace.
• Competitive remuneration and comprehensive benefits.